SAINT AUGUSTINE’S CHURCH, GRAHAME PARK, THE GENERAL DATA PROTECTION REGULATION AND YOUR PERSONAL INFORMATION
A change in government legislation regarding data protection called the General Data Protection Regulation legislation. Registered charities, religious organisations are legally bond to comply. Saint Augustine’s Church takes your privacy seriously and in compliance with the General Data Protection Regulation, would like to inform you of how we process and protect your personal information.
What kinds of personal information do we keep in our records?
Data on the Electoral Roll of our parish (Saint Alphage, Burnt Oak and Saint Augustine’s Grahame Park) are kept safe. We keep it in an excel format, your name, address, telephone number, email. It is in no form shared with a third party, we use it strictly for church-records according to the regulations of the Diocese of London, Church of England.
What is the source of your personal information?
Our Electoral Roll application form, and forms of application for marriage, readings banns, baptism, confirmation, newsletter subscription, and our financial records (free-giving envelopes and names). It is taken from the application forms that you completed when using the services of our parish.
Where is your personal information stored?
Your personal information is stored in two formats: (1) a digital format is kept on a dedicated computer in our closed parish office, (2) a hard-copy version is used as a backup. The financial records of our parish in which personal data is involved is kept in a filing cabinet in the church, and the latter is kept only as a hard-copy.
Who has access to your personal information? Only the Minister in Charge of Saint Augustine’s Church with the Data Protection Officer, and the Electoral Roll Officer (only to the data on the Electoral Roll). The Electoral Roll is shared with the Officials of the Diocese of London, upon request. No other type of data is shared or can be accessed.
What do we use your personal information for? To communicate directly with you about church events by letter, email or telephone – according to your consent form, and according to what form of communication you opted for.
Do we share your personal information with other organisations? No. Only our Electoral Roll is sent to the Electoral Roll officer of the Diocese of London for the yearly update.
What should you do if your personal information regarding our church’s Electoral Roll changes? There are two ways of informing us of changes. You should inform the Electoral Roll Officer of the Parish or Minister in Charge immediately so that we can update your details. You are advised to inform us about these changes when the yearly revision of the Electoral Roll takes place, preceding the Annual Parochial Church Meeting.
How long do we keep your personal information? (1) The Electoral Roll Data is kept according to the Regulations of the Diocese of London. If you are removed from the Electoral Roll, your personal information is kept for six years as an archived member of our worshipping community. After this time your personal information is permanently destroyed.
Your right to be forgotten. Should you decide to remove your data from the Electoral Roll or from any kept application forms – apart from the official legally binding data on our Registries of Marriage, Banns, Confirmations - you have the right to ask that we permanently destroy your personal information.
This Policy was approved by the PCC of Saint Augustine’s Church: 04.05.2018.